Applying for an Australian Student Visa
To apply for a visa you need to contact either our representative in your region/country, or a diplomatic representative of the Australian Government at the Australian Embassy in your country. You can obtain information about Australian Student Visas in the Australian Government websites: www.studyinaustralia.gov.au or www.homeaffairs.gov.au.
These websites provide you with the official current details regarding the entry requirements for a Student Visa, your responsibilities after you receive your Student Visa and the documents you are required to submit with your Student Visa application.
Depending on the country in which you are living and the course of study you wish to undertake, the processing time for the approval of your visa application may vary.
How to apply and enrol at UPC
1. Complete your UPC application form
Send your completed form, and your non-refundable Application Fee of AUD300 to UPC email@example.com or one of our Representatives. Certified copies of all the documents that are requested in the Application Form must be provided.
Application checklist – Have you:
- Completed all sections of the application form?
- Read and signed the declaration?
- Enclosed certified copies of your passport and visa?
- Enclosed certified copies of qualifications?
- Enclosed certified copies of English test?
- Enclosed any other certified documents requested in the application form?
- Enclosed AUD300 for the (non refundable) application fee?
2. A Letter of Offer
UPC will assess your application and a Letter of Offer will be sent to you if your application is accepted.
3. Accepting an offer and payment of fees
If you accept the offer you are required to pay the full fee for English courses or the first instalment (equal to 6 months tuition fee) for other courses; plus overseas student health cover and any other fees as detailed in the Letter of Offer.
Installments of the remaining tuition fees should be paid in advance every 3 months.
A fee schedule will be forwarded to you.
4. Electronic Confirmation of Enrolment (eCoE)
After the relevant fees are settled, an official eCoE will be issued to you, or your agent, by mail, email or fax. You must then submit the eCoE to the Department of Immigration and Border Protection (DIBP) to apply for your Student Entry Visa for entry to Australia.
5. Submit your Australian Student Visa application
Application for a student entry visa can be complicated and the success is dependent on many different factors. Most importantly, in recent visa reforms, the Australian government has emphasised that the applicant (you) must be applying with a genuine purposes of study instead of any other purposes.
For more information please contact our representatives, your nearest Australian diplomatic mission, or visit the immigration website: www.homeaffairs.gov.au.
Checklist of things to do before leaving home
- Make sure your student visa is valid for the whole period of time shown on your Confirmation of Enrolment.
- Contact UPC to confirm the starting date of your study and advise your travel details.
- Arrange medications from your doctor if required.
- Apply for a credit card and/or arrange for sufficient funds to be available for you to access in Australia. Confirm overseas access to your funds with your bank.
- Make sure you have exchanged enough Australian dollars before you leave so that you can buy a mobile phone SIM card right away in the airport when you landed Australia. Having a cell phone and cash with you are particularly important especially in emergency situation.
- When packing your luggage and bags, make sure you include contact details of UPC in Australia:
University Preparation College
27 Greenfield Parade, Bankstown, NSW 2200, Australia
Contact Person: Mr Cong Truong
Tel.: 02 9791 6020, Mobile: 0402 780 730
1-5 Randle Street, Surry Hills, NSW 2010, Australia
Tel.: 02 8098 1481
Prepare a folder of official documents to bring with you to Australia, including:
- Valid passport
- Printout of your student visa confirmation letter
- Your institution’s offer of a place/admission letter
- Electronic Confirmation of Enrolment (eCoE)
- Receipts of payments (e.g. tuition fees, OSHC, bank statements)
- Insurance policies
- Original or certified copies of your academic transcripts and qualifications
- Other personal identification documents (e.g. birth certificate, ID card, driver’s licence)
- Medical records, prescriptions and generic names of medications.
- Photocopy of credit/debit card(s)
- Reference letters for potential employers and accommodation providers.
Before you leave, make copies of all your documents and leave them with someone at your home country who can send them to you if the originals get lost. During the flight, keep all the above mentioned documents with you in your hand carry luggage.
Arrival to Australia
Orientation on arrival
Orientation will be conducted on your first day at UPC. It is designed to introduce the course you enrolled and the college life. In addition, you will meet your trainer as well as other college staff, and have a familiarization tour of the college.
English Placement Test
All English course students will be assessed on the first day of their courses so that they can be arranged to the appropriate class. You will be required to take reading, writing and listening tests, and to have a one-to-one interview with an English teacher to evaluate your communication skills. Once your test results are generated, you will be assigned to an English class to begin your course.
Recognition of your past training and skills
Your study path and course length in Childcare and Accounting programs can be adjusted if you gain credit or perform Recognition of Prior Learning (RPL). To achieve this, students have to go through a recognition application process. What should be done is to submit evidence which demonstrates that you have the required knowledge, work experience or life experience that is equivalent to the UPC subjects (or units of competency). You may also be required to participate a skills test.
Maintaining a full time study load (20 hours per week)
Overseas students must maintain a full time study load. However, if you reach the final semester and have to repeat units/subjects, the full time study load is not required. Local students receiving Austudy will also have to retain a full time study load.
Each course has a different timetable for each term. Timetables will be issued at the beginning of each term. All courses are offered on a full time basis and the study load is 20 hours per week.
As an overseas student on a student visa, you have the responsibilities to:
- Maintain your Overseas Student Health Cover (OSHC) for the whole period of your stay
- Fulfill the terms and conditions of the written agreement with UPC
- Inform UPC if your address is changed
- Maintain satisfactory course progress (VET students)
- Maintain satisfactory attendance (ELICIOS students)
- Maintain your approved accommodation, support and general welfare arrangements if you are under 18 years of age.
ELICOS (English) Program
As English courses require intensive training and extensive practice, students are required to maintain their class attendance at a minimum of 80%. It is recommended that students aim for 100% attendance so as reserve buffer for taking leaves due to illness or any other extenuating circumstances.
Academic Course Progress
Students are required to successfully complete various tests and practical exercises in reading, writing, speaking and listening. These assessments are carried out throughout the course and a final test will be conducted in the 10th week.
Academic Progress Counselling
Academic progress counselling for students who are experiencing academic difficulty will be planned and conducted during the four weeks following the receipt of academic progress reports by the Head of Department. The Head of Department, in consultation with the academic staff, will decide upon appropriate strategies and develop an individual education plan for the student. This may include additional small group and/or one-to-one study periods; an individual home study plan; additional assessment tasks or enrolment of the student in a lower level class.
The Head of Department, College Counsellor and/or the Student Support Manager will counsel a student if his/her attendance rate falls to an unacceptable level. If the attendance rate falls below 70%, a warning letter will be issued requesting the student to meet with the Head of Department and the Counsellor in order to show causes for the unacceptable level of absenteeism. In the warning letter, the student's right to access the complaint and appeal within 20 working days will be explained. In addition, a follow-up email or phone call will be made within five working days if there is no response from the student. A second letter will be issued to the student, indicating the need to meet with the Director of Studies to rectify the situation, if the attendance record continues to be below 70%. Otherwise, the student will be reported for the breach of visa conditions.
The college is aware that part of the reasons for students falling behind is emotional difficulties involved in adjusting to new culture, new life and new environment. Counselling and extra support will be made available to students who demonstrate their genuine commitment to studies.